Executive Director

November 21, 2022

The Executive Director oversees all operations of the Assisted Living Residence and/or Residential Care Facility, if applicable, Senior Retirement Communities. He/she must create a clean and comfortable environment that meets the scheduled and unscheduled needs of the residents. This will be accomplished by performing the following duties personally or through subordinate supervisors.

Essential Duties and Responsibilities
Discuss with potential resident/client terms and conditions for providing facility and/or agency services and associated costs for those services.
Assessing the needs of all residents, developing and implementing the overall care plan and ensuring that each resident’s personal care needs are met. Work with residents, families and friends and staff to admit, discharge and handle the day to day needs of the residents.
Prepare lease, rental agreement, and/or service agreement for residents/clients. Collect rents and other applicable fees.
Assist with eviction of tenants in compliance with the Department of Human Services.
Oversee the collection and recording of resident expenses.
Arrange for alterations to, or maintenance of, property as specified in management services or resident/client Lease agreement.
Prepare periodic inventory of building contents and property conditions.
Assess the property for proposed capital expenditures and submit bids to the central office.
Assist the VP of Operations in developing annual operating budgets.
Ensure that adequate supplies are available. Review all purchases by departments to ensure that company purchase procedures and budgets are being followed
Employs, or contracts, for services from security, maintenance, and grounds keeping businesses.
Responsible for hiring and staffing the facility 24 hours a day, 7 days a week.
Coordinate and oversee the orientation and training of new employees. Ensure that all staff members are familiar with their duties and are following prescribed programs.
Coordinates interdepartmental teamwork
Review and approve all schedules, ensuring that there are adequate staffing patterns to meet resident needs; in some cases, the manager will also need to set up the schedules.
Conduct staff meetings as needed
Encourage and provide opportunity for employee cross-training and staff development.
Perform employee annual evaluations and make recommendations for annual payroll increases to VP of Operations.
Follow the company medication program for each resident who requires assistance with medication; pass medications as prescribed by the attending physician
Occasional travel is required.
Ensure that facility policies and procedures are followed.
Develop, implement and maintain a marketing program.
Develop and assist with family and community involvement.

Supervisory Responsibilities
Manages subordinate supervisors and department heads. Is responsible for the overall direction, coordination, and evaluation of each department.

Carries out supervisory responsibilities in accordance with the organization’s policies, procedures and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education and/or Experience
A Management background in administration of senior housing, assisted living or residential care and/or other related field.
A B.A./B.S. degree is required
Knowledge of state residential care rules and regulations
Knowledge of the facility policies and procedures
Have two years successful experience providing care to persons in a community based or long-term care setting or have a minimum of two years education in a health-related field, or a combination thereof;
Meet the licensing requirements for the state.
Knowledge and proficiency in data entry/extraction.

Language Skills
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to communicate with and relate well to others.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, expenses, and income.

Certificates, Licenses, Registrations
Licensed Administrator and a valid Driver’s License. Individuals must have a good driving record and be insurable and able to drive the facility vehicles. Proof of insurance on his/her personal vehicle is required, if used for business purposes.

Legal Requirements
Employees in this position must successfully pass all governmental and corporate required background investigations, such as, but not limited to, state required criminal history clearance investigations.

Company Info

Company Name
Applegate House of Grants Pass

Company URL

Contact Name
Carl Mason




1635 Kellenbeck Ave
Grants Pass, OR 97527