OHCA Events Safety Protocols

Updated 5/2/2022

OHCA event attendees serve a population vulnerable to COVID-19. To promote the health and safety of our event attendees, OHCA will be following the below protocols for in-person events until further notice. We will update these protocols as appropriate based on current recommended guidelines from federal, state, and local health authorities as well as the current COVID-19 community transmission levels.

Please check this page for updates and contact Melodie King at mking@ohca.com with any questions.

Event Expectations

For attendees: OHCA expects all event attendees to review the below protocols prior to attending in-person events and to follow these guidelines during events.

For OHCA: OHCA will share in-person event protocols with attendees prior to each in-person event including but not limited to sharing in event registration confirmation emails, event email reminders, digital event materials pages, and event promotions.

During the event, OHCA will:

  • Post signage with information on infection prevention best practices
  • Address in-person event protocols during the start of the event


Despite OHCA’s reasonable precautions, attendees at in-person meetings/conferences acknowledge and understand that OHCA cannot eliminate the risk of COVID-19 and that there is a risk of contracting COVID-19 infection by attending in-person meetings/conferences. Attendees at in-person meetings/conferences further acknowledge and understand that OHCA cannot prevent and is not responsible for such risk of infection to any person who chooses to attend.


OHCA is requiring all in-person event registrants to be fully vaccinated against COVID-19, or to have an employer-approved medical or religious exemption.  If an attendee has an approved medical or religious exemption, the attendee must wear a mask during any in-person OHCA events, except when eating or drinking. All event participants are encouraged to wear a mask, regardless of vaccine status/exemption status.

OHCA is requiring all in-person event speakers, exhibitors/sponsors, and volunteers to be fully vaccinated against COVID-19 (no exceptions).

  • Fully vaccinated means two weeks past the last shot in a COVID-19 vaccine series (including any single-shot series).
  • Proof of COVID-19 vaccination status during the event check-in process may be requested.

All OHCA staff in attendance at OHCA in-person events will be fully vaccinated.

If you are not yet vaccinated against COVID-19 and would like to be, please review options here.

Personal Protective Equipment (PPE)/Masks

OHCA is encouraging that event attendees wear well-fitting surgical masks or N95 masks during in-person events. Masks are not currently required at OHCA in-person events, but this is subject to change based on updated venue, county, state, and federal requirements as well as the COVID-19 community transmission levels.

OHCA will provide the following PPE for attendees upon request:

  • surgical masks
  • hand sanitizer
  • single-use tissues
  • anti-bacterial wipes

Screening and Pre-event Requirements

OHCA will share pre-event screening requirements with all attendees.

In-person event attendees are asked to stay home if you are experiencing COVID-19 symptoms or have been exposed to a COVID-positive individual to avoid the risk of infection to others.

Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Look for emergency warning signs for COVID-19. If someone is showing any of these signs, seek emergency medical care immediately:

  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion
  • Inability to wake or stay awake
  • Pale, gray, or blue-colored skin, lips, or nail beds, depending on skin tone


Whenever possible, OHCA will attempt to accommodate more distance between event attendees by:

  • Spacing out seating to provide for fewer chairs at a table

Additional Infection Prevention Precautions

Whenever possible, OHCA will implement reasonable infection prevention precautions such as:

  • Limiting the number of individuals who touch event equipment, like A/V equipment, etc. and wiping down equipment between speakers
  • Provide materials binders digitally to limit distribution of physical materials
  • Encourage one-way aisles for traffic flow, when appropriate

Current Government Guidance on Large Event Gatherings


Guidance for Individuals

   Multnomah County
   Washington County
  • Follow state and county guidance