OHCA Events Safety Protocols

Updated 5/2/2022

OHCA event attendees serve a population vulnerable to COVID-19. To promote the health and safety of our event attendees, OHCA will be following the below protocols for in-person events until further notice. We will update these protocols as appropriate based on current recommended guidelines from federal, state, and local health authorities as well as the current COVID-19 community transmission levels.

Please check this page for updates and contact Melodie King at mking@ohca.com with any questions.

Event Expectations

For attendees: OHCA expects all event attendees to review the below protocols prior to attending in-person events and to follow these guidelines during events.

For OHCA: OHCA will share in-person event protocols with attendees prior to each in-person event including but not limited to sharing in event registration confirmation emails, event email reminders, digital event materials pages, and event promotions.

During the event, OHCA will:

  • Post signage with information on infection prevention best practices
  • Address in-person event protocols during the start of the event

Acknowledgement

Despite OHCA’s reasonable precautions, attendees at in-person meetings/conferences acknowledge and understand that OHCA cannot eliminate the risk of COVID-19 and that there is a risk of contracting COVID-19 infection by attending in-person meetings/conferences. Attendees at in-person meetings/conferences further acknowledge and understand that OHCA cannot prevent and is not responsible for such risk of infection to any person who chooses to attend.

Vaccinations

OHCA is requiring all in-person event registrants to be fully vaccinated against COVID-19, or to have an employer-approved medical or religious exemption.  If an attendee has an approved medical or religious exemption, the attendee must wear a mask during any in-person OHCA events, except when eating or drinking. All event participants are encouraged to wear a mask, regardless of vaccine status/exemption status.

OHCA is requiring all in-person event speakers, exhibitors/sponsors, and volunteers to be fully vaccinated against COVID-19 (no exceptions).

  • Fully vaccinated means two weeks past the last shot in a COVID-19 vaccine series (including any single-shot series).
  • Proof of COVID-19 vaccination status during the event check-in process may be requested.

All OHCA staff in attendance at OHCA in-person events will be fully vaccinated.

If you are not yet vaccinated against COVID-19 and would like to be, please review options here.

Personal Protective Equipment (PPE)/Masks

OHCA is encouraging that event attendees wear well-fitting surgical masks or N95 masks during in-person events. Masks are not currently required at OHCA in-person events, but this is subject to change based on updated venue, county, state, and federal requirements as well as the COVID-19 community transmission levels.

OHCA will provide the following PPE for attendees upon request:

  • surgical masks
  • hand sanitizer
  • single-use tissues
  • anti-bacterial wipes

Screening and Pre-event Requirements

OHCA will share pre-event screening requirements with all attendees.

In-person event attendees are asked to stay home if you are experiencing COVID-19 symptoms or have been exposed to a COVID-positive individual to avoid the risk of infection to others.

Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Look for emergency warning signs for COVID-19. If someone is showing any of these signs, seek emergency medical care immediately:

  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion
  • Inability to wake or stay awake
  • Pale, gray, or blue-colored skin, lips, or nail beds, depending on skin tone

Seating

Whenever possible, OHCA will attempt to accommodate more distance between event attendees by:

  • Spacing out seating to provide for fewer chairs at a table

Additional Infection Prevention Precautions

Whenever possible, OHCA will implement reasonable infection prevention precautions such as:

  • Limiting the number of individuals who touch event equipment, like A/V equipment, etc. and wiping down equipment between speakers
  • Provide materials binders digitally to limit distribution of physical materials
  • Encourage one-way aisles for traffic flow, when appropriate

Current Government Guidance on Large Event Gatherings

Jurisdiction

Guidance for Individuals

   Federal
   Oregon
   Multnomah County
   Washington County
   Portland
  • Follow state and county guidance