OHCA Events Safety Protocols

Updated 9/27/2021

OHCA event attendees serve a population vulnerable to COVID-19. In an effort to keep our event attendees safe from COVID-19, OHCA will be following the below protocols for in-person events until further notice. We will update these protocols as appropriate based on current recommended guidelines from Oregon and federal health agencies.

Please check this page soon for updates and contact Melodie King at mking@ohca.com with any questions.

These protocols were reviewed by an infection preventionist on June 2, 2021.

Event Expectations

For attendees: OHCA expects all event attendees to review the below protocols prior to attending in-person events and to follow these guidelines during events.

For OHCA: OHCA will share in-person event protocols with attendees prior to each in-person event including but not limited to sharing in event registration confirmation emails, event email reminders, digital event materials pages, and event promotions.

During the event, OHCA will:

  • Post signage with information on mask requirements
  • Post signage with information on handwashing best practices
  • Address in-person event protocols during the start of the event
  • Provide printed copies of these protocols if requested

Waiver

Despite OHCA’s precautions, attendees at in-person meetings/conferences acknowledge that there is a risk of contracting COVID-19 infection and that OHCA cannot prevent and is not responsible for such risk of infection to any person who chooses to attend meetings/conferences.

Vaccinations

OHCA is requiring all in-person event attendees, including speakers, exhibitors/sponsors, and volunteers, at all OHCA events, including the 2021 OHCA Annual Convention, be fully vaccinated against COVID-19.

  • Fully vaccinated means two weeks past the last shot in a COVID-19 vaccine series (including any single-shot series).
  • Proof of COVID-19 vaccination status during the event check-in process will be required. Proof of vaccine status could include the attendee’s original copy of a vaccine card, photo of the vaccine card, or digital vaccine passport.

All OHCA staff in attendance at OHCA in-person events will be fully vaccinated.

If you are not yet vaccinated against COVID-19 and would like to be, please review options here.

Personal Protective Equipment (PPE)/Mask Requirements

OHCA requires well-fitting surgical masks or N95 masks to be worn during in-person events. Masks may be removed by attendees only to eat or drink.

  • Face shields, cloth masks, neck gaiters, and bandanas alone are not permissible.

OHCA will provide the following PPE for attendees upon request:

  • surgical masks
  • hand sanitizer
  • single-use tissues
  • anti-bacterial wipes (on all tables)

Screening and Pre-event Requirements

OHCA will share pre-event screening requirements with all attendees.

In-person event attendees are asked to stay home if you are experience COVID-19 systems or have been exposed to a COVID-positive individual to avoid the risk of infection to others.

Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Look for emergency warning signs for COVID-19. If someone is showing any of these signs, seek emergency medical care immediately:

  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion
  • Inability to wake or stay awake
  • Pale, gray, or blue-colored skin, lips, or nail beds, depending on skin tone

Seating

OHCA will do the following to accommodate more distance between event attendees:

  • Space-out seating to provide for fewer chairs at a table

Additional Infection Prevention Precautions

OHCA will do the following for all in-person events:

  • Only OHCA staff will touch event equipment, like A/V equipment, etc. OHCA staff are responsible for wiping down equipment between speakers.
  • Provide materials binders digitally to limit distribution of physical materials
  • Encourage one-way aisles for traffic flow, when appropriate

Safety Protocols for the Annual Convention Venue

View safety protocols that our Annual Convention event venue, the Oregon Convention Center will be taking here and here.

Current Government Guidance on Large Event Gatherings

Jurisdiction

Guidance for Individuals

   Federal
   Oregon
   Multnomah County
   Washington County
   Portland
  • Follow state and county guidance